Receive and process daily invoices.
Distribute invoices to department managers for payment
Follow-up with receipt of approvals from managers in a timely
Maintain discount schedule.
Maintain receiving and purchase order file.
Audits freight bills against freight manifests.
Answers all vendor inquiries.
Prepares accounts payable checks.
Reconcile statements and resolve any balance forwards and
Prints all accounts payable reports and maintains all accounts
Prepares analysis of accounts, as required.
Assists in monthly closings.
Assists with accounts receivable and special projects, as
To perform the job successfully, an individual should demonstrate
the following competencies:
Problem Solving: Identifies and resolves problems in a timely
Technical Skills: Assesses own strengths and weaknesses; Strives to
continuously build knowledge and skills; Shares expertise with
Customer Service: Manages difficult or emotional customer
situations; Responds promptly to customer needs; Solicits customer
feedback to improve service ; Responds to requests for service and
assistance; Meets commitments.
Interpersonal Skills: Focuses on solving conflict, not blaming;
Maintains confidentiality; Listens to others without interrupting;
Keeps emotions under control; Remains open to others' ideas and
tries new things.
Oral Communication: Speaks clearly and persuasively in positive or
negative situations; listens and gets clarification; responds well
Written Communication: Writes clearly and informatively; Presents
numerical data effectively; Able to read and interpret written
Teamwork: Balances team and individual responsibilities; Exhibits
objectivity and openness to others' views; Gives and welcomes
feedback; Contributes to building a positive team spirit.
Judgment: Exhibits sound and accurate judgment; Supports and
explains reasoning for decisions; Includes appropriate people in
decision-making process; Makes timely decisions.
Motivation: Demonstrates persistence and overcomes obstacles;
Measures self against standard of excellence.
Planning/Organizing: Prioritizes and plans work activities; Uses
time efficiently; Plans for additional resources; Sets goals and
objectives; Organizes or schedules other people and their tasks;
Develops realistic action plans.
Professionalism: Approaches others in a tactful manner; Reacts well
under pressure; Treats others with respect and consideration
regardless of their status or position; Accepts responsibility for
own actions; Follows through on commitments.
Quality: Demonstrates accuracy and thoroughness; Applies feedback
to improve performance; Monitors own work to ensure quality.
Quantity: Completes work in timely manner.
Adaptability: Adapts to changes in the work environment; Manages
competing demands; Changes approach or method to best fit the
situation; Able to deal with frequent change, delays, or unexpected
Attendance/Punctuality: Is consistently at work and on time;
Ensures work responsibilities are covered when absent; Arrives at
meetings and appointments on time.
Dependability: Follows instructions, responds to management
direction; Takes responsibility for own actions; Keeps commitments;
Commits to long hours of work when necessary to reach goals.
Completes tasks on time or notifies appropriate person with an
Initiative: Looks for and takes advantage of opportunities; Asks
for and offers help when needed.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
Education and/or Experience: Associate's degree (A. A.) or
equivalent from two-year college or technical school; or six months
to one year related experience and/or training; or equivalent
combination of education and experience.
To perform this job successfully, an individual should have
knowledge of Accounting software; Database software; Internet
software; Spreadsheet software and Word Processing